Bethelwoods Facility Rates for 2010

        Food Service
        Other Services
        Reservation Information
        Usage Policies

Bethelwoods offers a variety of services to accomodate your group's needs.  Click the links to the right to learn more about our lodging and meeting facilities.

  Food Service

Carefully prepared meals are served family-style in Lake Lodge, which overlooks the lake. There is no charge for children three years of age and under. Special rates are available for snacks and meals catered in any of our meeting rooms. We also offer special options for banquets. Groups that use Horton or Hopkins Lodge may prepare their own meals in the kitchens located in these buildings. If you are interested in having Bethelwoods food at your next event, please consider our Pot Luck-To-Go catering options.

Meal	Cost per Adult	Cost per Child (4-11)
Breakfast (8:30am)	$7.00	$5.50
*Continental Breakfast	$6.25	$4.50
Brunch	$8.00	$6.00
Lunch (12:30pm)	$8.00	$6.00
Sack Lunch	$5.50	$4.50
Dinner (5:30pm)	$9.25	$7.00
**Snack	$2.00	$1.50

No charge for children under 3 for meals.

Times for meals are suggested times.
*Continental Breakfast consists of cold cereals, yogurt cups, fresh fruit, bagels and cream cheese as well as scones or cinnamon rolls, juice, and milk.
**Snack type depends on mid-morning, mid-afternoon, or evening sack options.

   Other Services

PA System
$40.00 in Horton Lodge and $25.00 in Hopkins or Main Lodge for length of stay

TV/VCR or TV/VCR/DVD player
included with lodge rental

Overhead Projector
included with lodge rental

LCD Projector
we do not have one available for rent at this time

Projection Screen
included with lodge rental

Easel Stand
included
(An easel pad and flip chart markers can be purchased for $15.00)

Linen Rental (sheets, blanket, washcloth, towel, soap, and pillow with case)
$7.00 per set

Swimming Pool (capacity of 50 swimmers)
$120 for up to 50 people for 2 hours; additional lifeguards are $11.00 per hour. (pool open May through September)

Hayrides
$30.00 for your whole group

Challenge Course
$12.00*/$16.00 per person for 2-3 hours. This is either for the new High Challenge Course or for the Low Initiatives/Team Building Course. For both courses $25*/$28 per person. (There is a 10 person minimum, subject to the availability of staff.)
* these rates apply to churches of Providence and Charleston Atlantic Presbyteries

Archery
$50 for the whole group (subject to the availability of staff)

If you would like us to help you plan your next day event or overnight retreat, please contact Jacquie Scoates at jacquie@bethelwoods.org or by calling (803) 366-3722.

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Reservation Procedure

Reservations for the use of Bethelwoods are accepted on a first-come, first-serve basis. Churches in Providence and Charleston Atlantic Presbyteries can make reservations for any date, while reservations from corporate and non-profit groups are accepted up to one year in advance.

Upon receiving your request for the use of Bethelwoods, a contract will be mailed to you. This contract must be completed and returned to the Bethelwoods office along with the full deposit within two weeks, or the dates may be offered to another group. Upon receipt of the contract and deposit (within the two weeks) your reservation is confirmed. The deposit will be applied to your final bill.  

Groups using Bethelwoods food service are responsible for notifying our office two weeks prior to your event with the number of people that will be eating meals. Groups will be allowed 10% over/under this figure and charged accordingly. If there are special dietary needs (diabetic, allergies, etc.), please let us know in advance. We will do our best to modify the menus accordingly.

CANCELLATION AND REFUND POLICIES

Termination of this contract by Bethelwoods may take place at any time without liability to the guest group, should, in the sole opinion of the Bethelwoods staff, the facility be destroyed by fire or other cause, or be so damaged that the facility would be unusable; or the statutes, rules or regulations of any federal, state or local body impose undue requirements of hardship on Bethelwoods to continue its operation. If this contract is terminated for these circumstances, Bethelwoods will have no obligation to the guest group, except for the return of their deposit (and any part of the balance which had already been paid). 

 

Usage Policies

There are very few restrictions of guests at Bethelwoods, but groups will be held responsible for observing the policies below.  Bethelwoods reserves the right to remove from the facility anyone who does not abide by these rules.

RECREATIONAL FACILITIES AND EQUIPMENT
It is very common for there to be more than one group meeting at Bethelwoods at the same time. Guests are expected to share recreational facilities and equipment (and return when finished).

HEALTH CARE
Basic First Aid supplies are available in the office. If an accident occurs, it needs to be reported to the Bethelwoods staff. Insurance coverage is the responsibility of the guest and/or the sponsoring guest group.

QUIET TIME
Hours of rest for all guests and staff are essential. From 11:00pm to 7am, all guests are asked to observe quiet hours. Any exception to this must be negotiated in advance with the Bethelwoods office.

SMOKING
Smoking is prohibited inside any building at Bethelwoods.

ALCOHOL/DRUGS
The use of alcoholic beverages and/or illegal drugs on the grounds or in buildings of Bethelwoods is prohibited.

FIREWORKS/FIREARMS
Possession of fireworks, firearms or weapons on the property is prohibited.

PETS
For the health and safety of all guests, pets are not permitted at Bethelwoods (except assistance animals). For a list of local boarding facilities, click here.

DAMAGES
Accidents do happen, so please report them immediately to the host on duty. Groups will be charged for damages based on material and labor cost for repairs and/or replacement.

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